HeadsUp guides
Learn how to use HeadsUp. Read a short guide, follow an example or try a free tool.
An annual subscription is about to renew
Check when you must give notice and decide whether to keep the plan.
Read exampleYou pay for more users than you need
Check which paid user accounts are still used and ask about a smaller plan.
Read exampleReview all your software bills
Check prices, upcoming renewals and the plans someone still needs to review.
Read exampleUnderstand cancellation notice
Work out how early you must contact the software company before renewal.
Read guideMake a useful list of subscriptions
Record each plan’s price, billing dates and the person responsible.
Read guideRecord what the software company agreed
Keep ideas separate from changes the software company has confirmed.
Read guideHow to audit AI subscriptions, seats and usage credits
Review AI software costs across subscriptions, paid seats and usage credits, then decide what to keep, test or stop before the next commitment.
Read articleAnnual vs monthly software: calculate the break-even point
Compare annual and monthly software billing with a worked break-even example, commitment checks and a simple decision worksheet for your team.
Read articleSoftware offboarding: recover seats without losing work
Review software access and paid seats when someone leaves or changes roles, with an ownership handoff, billing check and evidence-based checklist.
Read articleSaaS renewal negotiation: build the evidence first
Prepare for a software renewal discussion with usage evidence, seat requirements, comparable terms and a decision deadline before you contact the vendor.
Read articleThe fields a software subscription spreadsheet needs
Build a software subscription tracker around cost, ownership, notice deadlines and next actions. Includes a practical field list and maintenance routine.
Read articleBuild a renewal calendar around the decision deadline
Work backward from a software renewal to notice, internal approval and evidence-review dates. Includes a dated example and calendar checklist.
Read articleBefore a free trial becomes paid: a review checklist
Evaluate a software trial before its first paid charge with clear success criteria, ownership, billing checks and a documented keep-or-stop decision.
Read articleHow to calculate a subscription cancellation notice date
Work backward from a renewal date with a 30-, 60- or 90-day notice period, then check the vendor’s actual cutoff rules.
Read articleA software subscription review template for small teams
Capture the cost, owner, renewal date and notice requirement needed to make the next software decision.
Read articleHow to turn a renewal date into a useful calendar reminder
Calculate the notice date, choose an earlier review, and keep exported calendar entries aligned with the vendor record.
Read articleTry the free tool
Use the free tool with your own details and download what you make.
Open the free toolSubscription cancellation date calculator
Enter the renewal date and how much cancellation notice is required. Get a date to check and add to your calendar.
Open the free toolCheck your next subscription date.
Use the free tool with your own details. Download what you make. Create an account to save work online, or keep using the free browser workspace. Download a backup whenever you need a separate copy.